TweetFollow Us on Twitter

Local File Transfer on the Easy

Volume Number: 23 (2007)
Issue Number: 03
Column Tag: Network Administration

Local File Transfer on the Easy

Your clients, and their mail server, will love it

By Allen Hancock, ACTC

Introduction

Hello again, and welcome to another article about my favorite software. This month: DropCopy.

DropCopy by the fine folks at 10base-t.com is a quick and simple application that will allow a user to easily transfer a file or files to another user in their workgroup. It is free for groups of three or less computers, and $25 gets you a license good for larger networks.

Users look for the easiest way to get a job done, we know this. When one user needs to send a file to a colleague, the tool they tend to migrate to is e-mail. This is not a huge problem, but if you are anal like me you know that now they have a copy stored in their home directory, a copy in their outbox, a copy in their colleagues inbox, and one more wherever the document is supposed to end up. Multiply this by lots of files, and that one megabyte .pdf is just wasting too much space. Then, if their email server is hosted elsewhere, that is a lot of time wasted uploading and downloading files. The best is when that file is a 15 MB PowerPoint document they are sending back and forth... five times in a day... you get the idea.

Alternatively, they will put a file on the file server telling their colleague "its there". At this point, the colleague needs to stop what they are doing, go find that file, and are they going to remove it from the server? Not usually. Now we have extra files strewn about the server in various stages of completion, and no one person who really knows when it is OK to clean up all the detritus.

Enter DropCopy , saving the day with its little circle:


DropCopy's Drop Zone.

Drag a file there, look for your destination's name in the drop zone, and watch the file move. The file is sent from one computer directly to the other (over port 5052 for anyone running a firewall). The transfer is point to point, sparing both the mail and file server the wasted bandwidth and storage, and delivering the file to the proper colleague in an instant.

But how best to implement DropCopy? Let me begin from the beginning. As with so many applications, if we were to simply install DropCopy and let it go, it would work, but with a little extra setup and tweaking, DropCopy's true strengths shine.

Let's take a trip to www.growl.info. Using Growl will make help our users send files with the knowledge that their files made it safe in a graceful, unobtrusive fashion. Growl is a notification framework, for those of you unfamiliar, and all the cool applications are taking advantage of these good-looking notifications.


A basic growl notification
patiently waiting for me to acknowledge the file.

When I get a file, DropCopy has been instructed to let me know who it is from, and the name of the file. Oh, and did I mention there is no real limit to the size of a single file sent via DropCopy? Very cool. Once I receive a file, I will know just where to find it because of my preferences setup. We will get to those details soon.

Once you have Growl installed, DropCopy's next launch will notify you that it has registered itself with Growl. Take a quick trip to your system preferences, find the Growl Preference Pane, and let's configure the notifications as such:



My preferred growl settings to get the most of DropCopy

The reasoning behind my oh-so-picky setup? I like a good Speed Racer analogy as much as anyone, but once I know DropCopy is running, I don't want to see its ad every time I restart my computer, so let's turn "go" off. The "incoming" notification, on the other hand, is vitally important. This is the way we are going to know we have received a goody. Let's check the Sticky box here, so that if we are too busy to go look at the file, we can leave the incoming notification on the screen as a reminder we have more work to do. As far as "sent" goes, it is nice to know that we have sent a file, but there is no reason to have to click the notification away, so we are going to leave that notification at the default "only when idle" setting.

This brings us to DropCopy itself, and its plethora of choices..


General Prefs, bring 'm on!

The first page is all good. Let's turn all of these on. Launching at login is always good for handy tools. We never need to actually switch to DropCopy, so lets' get it out of our dock and Application Switcher. If we are away from the office or burning the midnight oil with no one around to send files to, there will be no reason to see the dropzone, and my favorite preference in DropCopy: "dropzone always on top."

Why is this my favorite? Because if I can see the dropzone at all time, I can use my all time favorite tip: ProxyIcon support.


With the dropzone always visible, just grab your current file's icon and Drop Away!

Once I hit save on my masterpiece, and need to transfer it to someone else, I no longer have to switch to the finder to send a file. Save, then grab that little icon from it the document's Title Bar (the "ProxyIcon"), and drag it over to the dropzone. DropCopy will show you all your available destinations, and away you go. I love this tip: ProxyIcon's rock. Thanks OS X!

There are three more prefs on that first page. The next two, location of the destinations and progress window color, really are just personal prefs. That last one though, can make or break a user's enjoyment of DropCopy.

I have made it a habit to help users gain control over their desktops by creating a " Downloads" folder. Did you see the leading space there? Now when they are looking at their Desktop in a window, this folder is waiting at the top, ready to go. By creating a specific folder for users to refer to for DropCopy'd files, they don't have to go searching for which file on their desktop was just sent over. This can go one further though, I then offer to update Safari, Firefox, etc to put their downloads in there as well. Chicks dig it. For extra brownie points, set the " Downloads" folder to sort by date modified, and add it to their sidebar. No wonder I like the Mac so much.

Ok, onto prefs page 2


Prefs page 2, as I declare they should be!

When I got started with DropCopy, there was only one noise available. To this day, I like "whistler" best. Showing feedback is always nice, Growl support is a must, as I have mentioned. Coreimage? Take it or leave it, personally I think they are cool. As far as confirmations, I will always want to be asked if someone can have my clipboard, but the rest of the notifications are best handled by Growl, so turn those off lest you be bothered by modal dialogs (a la 1989).

Now page three's prefs are very interesting indeed. Normal users will never have to venture into here, but I have really enjoyed some of these options. Have two computers on your network with your name on the current user? Rename one! You can see in earlier screenshots I have one called "Accounting". How about calling that MacMini of yours "Media Center" and you can send your encoded, home made, movies to without ever having to mess with file sharing. There are a number of cool things you can do with these preferences, especially in concert with the DropCopy menu.

Text messaging? Clipboard sharing? Look in DropCopy's Tools menu for SFTP locations too. How cool!

I could go on, but this is enough to get the point across about what a great tool DropCopy is. The only thing that could make this better would be cross-platform support. There is hope though, the developers have documented the protocol and have given it others. So if you like this, and have the wherewithal to code a nice windows or linux application, drop them a line and let's see if we can get broader platform support to this wonderful, simple to use application.

I always believed that it is the little things that make all the difference, and time after time my clients have told me that this little gem is that difference.

Happy DropCopying!


Allen Hancock has been providing on-site and remote based support based in Baton Rouge, Louisiana since 1997. When not being persnickety over details, he spends time with his wife and son. Of course, they might want to know just when that is ;-) He can be reached through his website www.hancockconsulting.net.

 

Community Search:
MacTech Search:

Software Updates via MacUpdate

Backup and Sync 3.46 - File backup and s...
Backup and Sync (was Google Drive) is a place where you can create, share, collaborate, and keep all of your stuff. Whether you're working with a friend on a joint research project, planning a... Read more
iClock 5.5 - Customizable menu bar clock...
iClock replaces the old Apple's default menu bar clock with more features, customization and increases your productivity. Features: Have your Apple or Google calendar instantly available from the... Read more
Garmin Express 6.18.0.0 - Manage your Ga...
Garmin Express is your essential tool for managing your Garmin devices. Update maps, golf courses and device software. You can even register your device. Update maps Update software Register your... Read more
MarsEdit 4.3.5 - Quick and convenient bl...
MarsEdit is a blog editor for OS X that makes editing your blog like writing email, with spell-checking, drafts, multiple windows, and even AppleScript support. It works with with most blog services... Read more
Xcode 11.0 - Integrated development envi...
Xcode includes everything developers need to create great applications for Mac, iPhone, iPad, and Apple Watch. Xcode provides developers a unified workflow for user interface design, coding, testing... Read more
DaisyDisk 4.8 - $9.99
DaisyDisk allows you to visualize your disk usage and free up disk space by quickly finding and deleting big unused files. The program scans your disk and displays its content as a sector diagram... Read more
VMware Fusion 11.5.0 - Run Windows apps...
VMware Fusion and Fusion Pro - virtualization software for running Windows, Linux, and other systems on a Mac without rebooting. The latest version includes full support for Windows 10, macOS Mojave... Read more
Apple Configurator 2.10 - Configure and...
Apple Configurator makes it easy to deploy iPad, iPhone, iPod touch, and Apple TV devices in your school or business. Use Apple Configurator to quickly configure large numbers of devices connected to... Read more
Spotify 1.1.15.448. - Stream music, crea...
Spotify is a streaming music service that gives you on-demand access to millions of songs. Whether you like driving rock, silky R&B, or grandiose classical music, Spotify's massive catalogue puts... Read more
MenuMeters 1.9.8 - CPU, memory, disk, an...
MenuMeters is a set of CPU, memory, disk, and network monitoring tools for Mac OS X. Although there are numerous other programs which do the same thing, none had quite the feature set I was looking... Read more

Latest Forum Discussions

See All

Marvel Strike Force is adding Agent Coul...
Marvel Strike Force, the popular squad-based RPG, is set to receive a bunch of new content over the next few weeks. [Read more] | Read more »
Lots of premium games are going free (so...
You may have seen over the past couple weeks a that a bunch of premium games have suddenly become free. This isn’t a mistake, nor is it some last hurrah before Apple Arcade hits, and it’s important to know that these games aren’t actually becoming... | Read more »
Yoozoo Games launches Saint Seiya Awaken...
If you’re into your anime, you’ve probably seen or heard of Saint Seiya. Based on a shonen manga by Masami Kurumada, the series was massively popular in the 1980s – especially in its native Japan. Since then, it’s grown into a franchise of all... | Read more »
Five Nights at Freddy's AR: Special...
Five Nights at Freddy's AR: Special Delivery is a terrifying new nightmare from developer Illumix. Last week, FNAF fans were sent into a frenzy by a short teaser for what we now know to be Special Delivery. Those in the comments were quick to... | Read more »
Rush Rally 3's new live events are...
Last week, Rush Rally 3 got updated with live events, and it’s one of the best things to happen to racing games on mobile. Prior to this update, the game already had multiplayer, but live events are more convenient in the sense that it’s somewhat... | Read more »
Why your free-to-play racer sucks
It’s been this way for a while now, but playing Hot Wheels Infinite Loop really highlights a big issue with free-to-play mobile racing games: They suck. It doesn’t matter if you’re trying going for realism, cart racing, or arcade nonsense, they’re... | Read more »
Steam Link Spotlight - The Banner Saga 3
Steam Link Spotlight is a new feature where we take a look at PC games that play exceptionally well using the Steam Link app. Our last entry talked about Terry Cavanaugh’s incredible Dicey Dungeons. Read about how it’s a great mobile experience... | Read more »
Combo Quest (Games)
Combo Quest 1.0 Device: iOS Universal Category: Games Price: $.99, Version: 1.0 (iTunes) Description: Combo Quest is an epic, time tap role-playing adventure. In this unique masterpiece, you are a knight on a heroic quest to retrieve... | Read more »
Hero Emblems (Games)
Hero Emblems 1.0 Device: iOS Universal Category: Games Price: $2.99, Version: 1.0 (iTunes) Description: ** 25% OFF for a limited time to celebrate the release ** ** Note for iPhone 6 user: If it doesn't run fullscreen on your device... | Read more »
Puzzle Blitz (Games)
Puzzle Blitz 1.0 Device: iOS Universal Category: Games Price: $1.99, Version: 1.0 (iTunes) Description: Puzzle Blitz is a frantic puzzle solving race against the clock! Solve as many puzzles as you can, before time runs out! You have... | Read more »

Price Scanner via MacPrices.net

11″ WiFi iPad Pros on sale today for up to $2...
Amazon has new 2018 Apple 11″ WiFi iPad Pros in stock today and on sale for up to $200 off Apple’s MSRP. These are the same iPad Pros sold by Apple in its retail and online stores. Be sure to select... Read more
Select 12″ iPad Pros on sale for $200 off App...
Amazon has select 2018 Apple 12″ iPad Pros in stock today and on sale for $200 off Apple’s MSRP. These are the same iPad Pros sold by Apple in its retail and online stores. Be sure to select Amazon... Read more
Get one of Apple’s new 2019 iPhone 11 models...
Boost Mobile is offering the new 2019 Apple iPhone 11, iPhone 11 Pro, and 11 Pro Max for $100 off MSRP. Their discount reduces the cost of an iPhone 11 to $599 for the 64GB models, $899 for the 64GB... Read more
13″ 1.4GHz Silver MacBook Pros on sale for $1...
B&H Photo has new 2019 13″ 1.4GHz 4-Core Touch Bar Silver MacBook Pros on sale for $100 off Apple’s MSRP. Overnight shipping is free to many addresses in the US. These are the same MacBook Pros... Read more
4-core and 6-core 2018 Mac minis available at...
Apple has Certified Refurbished 2018 Mac minis available on their online store for $120-$170 off the cost of new models. Each mini comes with a new outer case plus a standard Apple one-year warranty... Read more
$250 prepaid Visa card with any Apple iPhone,...
Xfinity Mobile will include a free $250 prepaid Visa card with the purchase of any new iPhone, new line activation, and transfer of phone number to Xfinity Mobile. Offer is valid through October 27,... Read more
Sprint is offering the 64GB Apple iPhone 11 P...
Sprint has the new 64GB iPhone 11 Pro available for $12.50 per month for new customers with an eligible trade-in in of iPhone 7 or newer. That’s down from their standard monthly lease of $41.67. The... Read more
Final week: Apple’s 2019 Back to School Promo...
Purchase a new Mac using Apple’s Education discount, and take up to $400 off MSRP. All teachers, students, and staff of any educational institution with a .edu email address qualify for the discount... Read more
Save $30 on Apple’s AirPods at these reseller...
Amazon is offering discounts on new 2019 Apple AirPods ranging up to $30 off MSRP as part of their Labor Day sale. Shipping is free: – AirPods with Charging Case: $144.95 $15 off MSRP – AirPods with... Read more
Preorder your Apple Watch Series 5 today at A...
Amazon has Apple Watch Series 5 GPS models available for preorder and on sale today for $15 off Apple’s MSRP. Shipping is free and starts on September 20th: – 40mm Apple Watch Series 5 GPS: $384.99 $... Read more

Jobs Board

*Apple* Mobile App Developer - eiWorkflow So...
…eiWorkflow Solutions, LLC is currently looking for a consultant for the following role. Apple Mobile App Developer Tasks the role will be performing: ? Mobile App Read more
Essbase Developer - *Apple* - Theorem, LLC...
Job Summary Apple is seeking an experienced, detail-minded Essbase developer to join our worldwide business development and strategy team. If you are someone who Read more
Student Employment (Blue *Apple* Cafe) Spri...
Student Employment (Blue Apple Cafe) Spring 2019 Penn State University Campus/Location: Penn State Brandywine Campus City: Media, PA Date Announced: 12/20/2018 Date Read more
Best Buy *Apple* Computing Master - Best Bu...
**732093BR** **Job Title:** Best Buy Apple Computing Master **Job Category:** Store Associates **Location Number:** 001441-Beaumont-Store **Job Description:** The Read more
*Apple* Mobile Master - Best Buy (United Sta...
**733770BR** **Job Title:** Apple Mobile Master **Job Category:** Store Associates **Location Number:** 000376-Benton Harbor-Store **Job Description:** **What does a Read more
All contents are Copyright 1984-2011 by Xplain Corporation. All rights reserved. Theme designed by Icreon.